Information We Collect and How We Use It

Personal Information

When signing up for Floutwork, we collect your first name and email address. This information is solely for providing and improving our service, communicating important updates, and supporting your account.

Productivity Metrics

To help you understand, visualize, and improve your productivity habits, Floutwork tracks specific activity metrics. These metrics include:

• Mouse clicks: The total number of mouse clicks within the app.

• Key presses: The total count of keystrokes (individual letters or numbers are never stored).

• Scroll actions: Instances of scrolling within Floutwork.

• Context switches: Number of times you switch between apps or tabs.

• Web app usage: The domains of websites you use (specific pages or content are not tracked).

These metrics are collected exclusively to provide you with insights into your productivity patterns, enabling you to identify strengths, areas for improvement, and achieve your productivity goals. You maintain full control over these insights, and you can manage, delete, or completely disable productivity metric tracking from the Productivity Dashboard under Settings.

AI Chat Features

Floutwork offers AI-driven productivity enhancements powered by third-party AI services (e.g., OpenAI, Claude, Gemini, Perplexity). Messages sent to these AI models are stored within Floutwork to facilitate seamless interaction and continuity. These messages may also be stored by the AI providers in accordance with their respective privacy policies, available on their official websites.

Outlook and Gmail Integration

Floutwork's built-in apps, including Calendar (within the Tasks app) and Inbox Cleaner, offer integrations with Outlook and Gmail. All email and calendar data accessed through these integrations are stored exclusively on your device. Floutwork never transmits or stores this sensitive information on our servers or third-party systems. This integration uses OAuth authentication provided by Google and Microsoft, securely authorizing Floutwork to interact with your accounts without accessing or storing your passwords. You can revoke access at any time directly within the Floutwork app.

Password Vault and Third-Party Website Login Information

Passwords you store in Floutwork’s Password Vault app, including login credentials for third-party websites, are securely encrypted and stored solely on your device. These credentials facilitate faster logins via autofill features. Passwords and login information are never transmitted to Floutwork servers, ensuring your sensitive credentials remain private. You have complete control and can permanently delete your vault data or opt out of saving passwords anytime via the Password Vault app settings.

Log Data

To enhance service quality, we collect log data such as device identifiers, operating system versions, app configuration details, usage times, and app performance metrics. This data helps us identify and resolve technical issues and continuously improve your user experience.

Cookies

Cookies are utilized to improve service quality and personalize your experience by understanding your usage patterns. You can manage or disable cookies through your browser settings.

Third-Party Service Providers

We engage trusted third-party services to enhance Floutwork’s functionality:

• Mixpanel: For user analytics to enhance app usability (mixpanel.com).

• Usersnap: For gathering voluntary user feedback directly within the app (usersnap.com).

These providers access only the minimal necessary information and adhere strictly to confidentiality and data security obligations.

Security

Your data security is paramount. We employ advanced encryption technologies, secure storage practices, and industry-standard security measures to protect your personal information. However, please note that no method of internet transmission or electronic storage is entirely infallible.

Data Sharing and Disclosure

Floutwork never sells, trades, or rents your personal information. Any data shared externally is aggregated and anonymized strictly for analytical purposes aimed at improving our service.

Children’s Privacy

Our services are not intended for users under 13 years of age. If we discover personal information from individuals under this age, we will immediately delete it from our servers.

Links to External Sites

Floutwork may provide links to third-party websites. We encourage you to review the privacy policies of external sites, as we do not control or assume responsibility for their data practices.

Data Retention

Personal data collected by Floutwork is retained only as long as necessary to provide services, comply with legal obligations, or resolve disputes. Unnecessary data is regularly purged.

Your Rights and Choices

You have complete control over your data and can:

• Access, correct, or delete your personal information.

• Download your data.

• Opt-out of productivity metric tracking.

• Disconnect email and calendar accounts anytime.

These actions can be executed directly within the Floutwork app or by contacting our support team.

Policy Updates

We periodically review and update our Privacy Policy to align with service enhancements and regulatory requirements. Changes become effective upon posting on this page, and we encourage regular review to stay informed.